<aside> ⚠️ In the following policy, we will refer to Parloa, which shall always include Parloa GmbH, Parloa Inc., and its affiliates.
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This policy explains:
Your use of Parloa’s product is governed by any applicable terms and our general Privacy Policy.
This policy covers the information you share with us voluntarily and/or which may be acquired or produced by Parloa, and its affiliates during the application or recruitment process including:
Your information will be used by Parloa for the purposes of carrying out its application and recruitment process which includes:
We will also use your information to protect the rights and property of Parloa, our users, applicants, candidates, employees, or the public as required or permitted by law.
If you are offered and accept employment with Parloa, the information collected during the application and recruitment process will become part of your employment record.
When you apply for a job at Parloa, the personal data contained in your application will be collected by Parloa, which is located at Schönhauser Allee 9, 10119 Berlin, Germany, and can be contacted by emailing [email protected]. Your personal data will be processed for the purposes of managing Parloa’s recruitment-related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under § 26 BDSG (Bundesdatenschutzgesetz) and Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Parloa, which are the solicitation, evaluation, and selection of applicants for employment.
As part of the rectruitment process, we may process publicly available information about you (for example from professional networks or search engines) where this is necessary to assess your suitability for the advertised position. We ensure that only information with a factual link to the intended role is taken into account.
Your information may be shared with our affiliates, subsidiaries or joint ventures of the Parloa Group in the US and in other jurisdictions, in relation to the purposes described above. The data transfer to the US is covered by EU adequacy ensuring measures, such as a intra-group transfer contract containing EU standard contractual clause and the Data Privacy Framework.
If you have been referred for a job at Parloa by a current Parloa employee, with your consent, we may inform that employee about the progress of your application and let the Parloa employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Parloa employee we may consult with that employee for feedback on you.
Parloa may also use service providers acting on Parloa’s behalf to perform some of the services described above including for the purposes of the verification/background checks. These service providers may be located outside the country in which you live or in the country where the position you have applied for is located.
Parloa may sometimes be required to disclose your information to external third parties such as to local labor authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your referees), or to detect, prevent or otherwise address fraud, security, or technical issues, or to protect against harm to the rights, property or safety of Parloa, our users, applicants, candidates, employees or the public or as otherwise required by law.
It is your responsibility to obtain consent from referees before providing their personal information to Parloa.
Parloa GmbH is based in Germany, which means your information may be stored in accordance with the German and European Union GDPR standards. Regardless of where your information is processed, we apply the same protections described in this policy.
For recruiting purposes, we use the Applicant-Tracking-Software Greenhouse to process data.
Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Parloa to help manage its recruitment and hiring process on Parloa’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under Standard Contractual Clauses. You can obtain a copy of the standard contractual clauses by contacting us at [email protected].
Parloa takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.
We collect and process your information where it is necessary in order to take steps, at your request, prior to our potentially entering into a contract of employment with you.
We may also seek your consent to process your personal information in specific circumstances or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
Your personal data will be retained by Parloa as long as Parloa determines it is necessary to evaluate your application for employment. They will be deleted 6 months after you finished your interview/evaluation process with us.
We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Parloa, and to help us better understand, analyze and improve our recruitment processes.
If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact [email protected]. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your information, request that it be deleted or anonymized, or object to or restrict Parloa using it for certain purposes.
Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.
If you wish to exercise a right of access please contact [email protected]. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request.
We may change this policy from time to time. We will post any changes to this policy on this page.